Privacy Statement for Microsoft Entra and Data Collection/Usage
Effective Date: October 10, 2024
At the Association of Prosecuting Attorneys (APA), we are committed to safeguarding the privacy and security of your personal information. This Privacy Statement explains how we use Microsoft Entra, a cloud-based identity and access management service provided by Microsoft, to manage, protect, and process personal data. This policy also applies to any other platforms APA operates for which user data is collected.
- Purpose of Data Collection
Through Microsoft Entra and other platforms, we collect and process personal information to ensure secure access to our systems, applications, and resources. This may include, but is not limited to:
- User identity verification
- Access control and authentication
- Monitoring and logging access activities
- Enhancing security measures, such as multi-factor authentication
- Types of Data Collected
The types of personal data collected may include:
- Usernames and email addresses
- Authentication logs and login attempts
- Device information and IP addresses
- Security settings and access roles
No sensitive personal data (such as health records or payment information) is collected, unless expressly required for specific security or donation purposes.
- How We Use Your Information
The data collected through Microsoft Entra and other platforms is used for:
- Identity and access management
- Preventing unauthorized access
- Ensuring compliance with security policies and legal obligations
- Improving user experience and system performance
We do not share this information with third parties unless required by law or to support necessary system functionality, such as integration with Microsoft services.
- Data Security
We take appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, or destruction. Microsoft Entra uses advanced encryption and authentication mechanisms to safeguard data in transit and at rest.
- Data Retention
We retain your personal data for as long as necessary to fulfill the purposes for which it was collected and to comply with legal and regulatory requirements.
- Your Rights
You have the right to:
- Access your personal data
- Request corrections to inaccurate information
- Request deletion of personal data, subject to applicable legal and security requirements
To exercise any of these rights, please contact us at apaadmin@apainc.org.
- Changes to This Privacy Statement
We may update this Privacy Statement from time to time to reflect changes in our practices or relevant regulations. The most recent version will always be available on our website.
- Contact Us
If you have any questions about this Privacy Statement or how your personal data is handled through Microsoft Entra, please contact us at:
Association of Prosecuting Attorneys
11 Dupont Cir Ste 500, Washington, DC 20036
apaadmin@apainc.org
202-861-2480